Advanced MS PowerPoint - JSS 3 note

ADVANCED MS POWERPOINT

SUBJECT	Digital Technologies
CLASS	JSS 3
TERM	First Term
WEEK	3
TOPIC	Advanced MS PowerPoint
SUBTOPICS	Creating Animations; Applying Slide Transitions; Integrating Multimedia such as Pictures, Audio and Video
DURATION	80 Minutes

INTRODUCTION

Microsoft PowerPoint is a presentation application used to create and display information in the form of slides. It is commonly used in schools, businesses, meetings, seminars and other situations where information needs to be presented to an audience.

Basic PowerPoint skills include creating slides, entering text, inserting pictures and applying simple formatting. Advanced PowerPoint features allow users to make presentations more engaging by using animations, slide transitions and multimedia elements.

When these features are used appropriately, they can help the audience understand and remember the information being presented.

1. UNDERSTANDING ANIMATIONS

Definition: Animation is a visual effect applied to an object on a PowerPoint slide to control how the object appears, moves or disappears during a presentation.

Animations can be applied to text, pictures, shapes, charts and other objects on a slide. They can be used to introduce information gradually or draw attention to important parts of a presentation.

Types of Animation Effects

Type	Description	Example
Entrance	Controls how an object enters or appears on the slide.	A title appearing gradually.
Emphasis	Highlights an object that is already on the slide.	A word changing size or colour to attract attention.
Exit	Controls how an object leaves or disappears from the slide.	A picture disappearing after it has been displayed.
Motion Path	Moves an object along a specified path.	A shape moving from one position to another.

Steps for Applying an Animation

1. Open the PowerPoint presentation.
2. Select the object to be animated.
3. Open the animation tools.
4. Choose an appropriate animation effect.
5. Preview the effect.
6. Adjust the timing or order where necessary.

Important: Too many animations can distract the audience. Animations should be used only when they help communicate the message clearly.

2. SLIDE TRANSITIONS

Definition: A slide transition is a visual effect that occurs when one PowerPoint slide changes to another during a presentation.

Unlike animations, which affect objects on a slide, transitions affect the movement from one slide to another.

Examples of Transition Effects

• Fade
• Push
• Wipe
• Split
• Reveal

Steps for Applying a Slide Transition

1. Select the slide to which the transition should be applied.
2. Open the transition tools.
3. Choose a suitable transition effect.
4. Preview the transition.
5. Adjust the duration if necessary.
6. Apply the transition to selected slides or the entire presentation where appropriate.

3. ANIMATION AND TRANSITION: DIFFERENCE

Animation	Transition
Applied to objects on a slide.	Applied to the change between slides.
Can affect text, pictures, shapes and other objects.	Affects how one slide changes to another.
Can control when an object appears, moves or disappears.	Controls the visual effect during slide changes.

4. INSERTING PICTURES

Pictures can make a presentation more attractive and can help explain ideas that may be difficult to understand using words alone.

Steps for Inserting a Picture

1. Open the PowerPoint presentation.
2. Select the slide where the picture will be placed.
3. Choose the option for inserting a picture.
4. Select the required image from the available location.
5. Insert the image into the slide.
6. Resize and position the image appropriately.

Good Practice: Images should be relevant to the topic and should not make the slide overcrowded.

5. ADDING AUDIO TO A PRESENTATION

Audio refers to sound that can be included in a PowerPoint presentation. Audio may be used for narration, background sound, instructions or other educational purposes.

Examples of Audio Use

• Voice narration
• Recorded explanations
• Pronunciation examples
• Short educational sound clips

Audio should be clear, relevant and appropriate for the audience.

6. ADDING VIDEO TO A PRESENTATION

Video combines moving images and sound. It can be useful when demonstrating a process, explaining an event or showing a practical activity.

Examples of Educational Video Use

• Demonstrating a computer procedure
• Showing a science experiment
• Explaining a historical event
• Demonstrating a practical skill

Note: Videos used in presentations should be short, relevant and suitable for the subject being taught.

7. MULTIMEDIA PRESENTATIONS

Definition: Multimedia refers to the use of more than one type of media, such as text, pictures, audio, video and animation, to communicate information.

A multimedia PowerPoint presentation may combine several forms of media to communicate an idea effectively.

Media Element	Purpose
Text	Provides written information and explanations.
Pictures	Provides visual examples and illustrations.
Audio	Provides sound, narration or spoken information.
Video	Shows moving images and can demonstrate processes.
Animation	Adds movement to objects and can highlight important information.

8. GUIDELINES FOR A GOOD POWERPOINT PRESENTATION

• Use clear and readable text.
• Choose appropriate colours and fonts.
• Use relevant pictures and graphics.
• Avoid putting too much information on one slide.
• Use animations moderately.
• Use transitions consistently.
• Use audio and video only when they support the message.
• Check all multimedia elements before presenting.
• Keep the presentation organized and easy to follow.

9. PRACTICAL CLASS ACTIVITY

Activity: Create a short PowerPoint presentation titled "Digital Technology in Our Everyday Life."

The presentation should contain at least three slides.

1. Create a title slide.
2. Add text explaining the importance of digital technology.
3. Insert at least one relevant picture.
4. Apply an animation to one object.
5. Apply a suitable transition between slides.
6. Insert an appropriate audio or video element where available.
7. Preview the presentation and correct any errors.

10. IMPORTANCE OF MULTIMEDIA IN PRESENTATIONS

• It can make presentations more interesting.
• It can help explain difficult concepts.
• It can provide visual and audio examples.
• It can improve audience attention.
• It can support different ways of learning.
• It can make practical demonstrations easier to understand.

SUMMARY

Microsoft PowerPoint provides advanced tools that can improve the quality of presentations. Animations control the appearance, movement or disappearance of objects on a slide, while transitions control how one slide changes to another.

Pictures, audio and video can also be added to presentations to create multimedia content. These elements should be used carefully and should support the main message of the presentation.

EVALUATION

1. What is animation in PowerPoint?
2. Mention four types of animation effects.
3. What is a slide transition?
4. State two differences between animation and transition.
5. Mention three types of multimedia that can be added to PowerPoint.
6. State three guidelines for creating a good PowerPoint presentation.

ASSIGNMENT

1. Explain the meaning of animation and give two examples of its use.
2. Explain the difference between animation and slide transition.
3. List five multimedia elements that can be used in a PowerPoint presentation.
4. State five rules that should be followed when creating an effective multimedia presentation.

QUICK PRACTICE QUIZ

1. What is an animation in PowerPoint?

A. An effect applied to an object on a slide B. A method of printing documents C. A type of computer hardware D. A way of saving files

2. What does a slide transition control?

A. The font size of text B. The change from one slide to another C. The size of a picture D. The spelling of words

3. Which of the following is a multimedia element?

A. Audio B. Keyboard C. Printer D. Mouse